The Arlington Soccer Club has adopted the following Code of Conduct that all Board members must adhere in order to ensure that the business of the Arlington Soccer Club is conducted ethically, in good faith, and with honesty and fairness:
- Prohibition Against Private Inurement and Procedures for Managing Conflicts of Interest
No member of the Board of Directors shall derive any personal profit or gain, directly or indirectly, by reason of his or her service as a Board member with the Arlington Soccer Club. Members of the Board shall conduct their personal affairs in such a manner as to avoid any possible conflict of interest with their duties and responsibilities as members of the Board. Nevertheless, conflicts may arise from time to time.
- When there is a decision to be made or an action to be approved that will result in a conflict between the best interests of Arlington Soccer Club and the Board member’s personal interests or the interests of the Board member’s immediate family members, the Board member has a duty to immediately disclose the conflict of interest so that the rest of the Board’s decision-making will be informed about the conflict.
- No Board member shall receive compensation for services to the Arlington Soccer Club other than reimbursement for expenses actually incurred or for refereeing a game. Any conflicts of interest, including, but not limited to, financial interests, on the part of any Board Member shall be disclosed to the Board when the matter that reflects a conflict of interest becomes a matter of Board action, and through an annual procedure for all Board members to disclose conflicts of interest.
- Any Board Member having a conflict of interest shall not vote or use their personal influence to address the matter, and they shall not be counted in determining the quorum for the meeting.
- All conflicts disclosed to the Board will be made a matter of record in the minutes of the meeting in which the disclosure was made, which shall also note that the Board member with a conflict abstained from the vote [and was not present for any discussion, as applicable] and was not included in the count for the quorum for that meeting.
- Any new Board member will be advised of this policy during Board orientation, and all Board members will be reminded of the Board Member Code of Conduct and the procedures for disclosing conflicts and managing them regularly, at least once a year.
2. Prohibition Against Sexual Harassment
The Arlington Soccer Club strives to maintain a workplace that is free from illegal discrimination and harassment. While all forms of harassment are prohibited, it is the organization’s policy to emphasize that sexual harassment is specifically prohibited. Any Board member who engages in discriminatory or harassing conduct is subject to removal from the Board. Complaints alleging misconduct on the part of Board members will be investigated promptly and as confidentially as possible by a task force of the Board appointed by the President.
3. Confidentiality
Confidential financial, personnel, and other matters concerning the organization, donors, staff, game reports, and information concerning minors, players, and their families may be included in Board materials or discussed from time to time. Board members should not disclose such confidential information to anyone.
4. Active Participation
Board members are expected to exercise the duties and responsibilities of their positions with integrity, collegiality, and care. This includes:
- Making attendance at all meetings of the Board a high priority.
- Being prepared to discuss the issues and business on the agenda, and having read all background material relevant to the topics at hand.
- Cooperating with and respecting the opinions of fellow Board members, and leaving personal prejudices out of all Board discussions, as well as supporting the actions of the Board even when the Board member personally did not support the action taken.
- Putting the interests of the organization above personal interests.
- Representing the organization in a positive and supportive manner at all times and in all places.
- Showing respect and courteous conduct in all Board and committee meetings.
- Refraining from intruding on administrative issues that are the responsibility of other Board members or staff, except to monitor the results and ensure that procedures are consistent with Board policy.
- Observing established lines of communication and directing requests for information or assistance to the President or appropriate Board member.
Certification
I recognize the important responsibility I am undertaking to serve as a member of the Board of Directors of the Arlington Soccer Club, and hereby pledge to carry out in a trustworthy and diligent manner the duties and obligations associated with my role as a Board member and abide by this Code of Conduct. I understand that failure to abide by this Code of Conduct may result in my removal as a Board Member, pursuant to the requirements and processes provided in the organization’s governing documents.
Policy Approval
This Policy was adopted by the Arlington Soccer Club Board of Directors on November 24, 2025.